Privacy Policy

  • Introduction:
    At the Epping Forest Chamber of Commerce, we prioritize your privacy and are committed to safeguarding your personal data. This Privacy Policy outlines how we handle and protect information collected from our members, website visitors, and other stakeholders.
  • Data Collection and Usage:
    We collect personal information, such as names, contact details, and business information, to provide membership services, events, and resources. The data is used solely to enhance member services and is never sold to third parties.
  • Data Sharing:
    We may share data with trusted third-party service providers strictly for service delivery, such as event management. All data sharing complies with our privacy policies and is protected by data processing agreements.
  • Retention Periods:
    We retain personal information only as long as needed for operational, legal, or regulatory reasons. Data is regularly reviewed and securely deleted when no longer required.
  • Legal Basis for Processing:
    Our data processing is based on legitimate interests for fulfilling membership benefits and events. Consent is obtained wherever required.
  • User Rights:
    You have the right to access, correct, delete, or restrict the processing of your personal data. To exercise these rights, please contact our DPO.
  • Contact Information for DPO:
    For questions about this Privacy Policy or your personal data, please contact our Data Protection Officer, Matthew Southgate, at      [email protected]

ICO Registration

Title: ICO Registration Information
Content:

  • ICO Compliance Commitment:
    “The Epping Forest Chamber of Commerce is registered with the Information Commissioner’s Office (ICO) to ensure full compliance with UK data protection laws.”
  • ICO Registration Number:
    “Our ICO registration number is ZB806253  . For more information, visit the ICO’s website https://ico.org.uk/ESDWebPages/Entry/ZB806253.”

Data Protection Officer Contact

Title: Contact Our Data Protection Officer
Content:

  • Introduction:
    “For data protection inquiries or concerns about your personal information, please reach out to our Data Protection Officer, Matthew Southgate CTO, 39D IT Services.”
  • DPO Role:
    “Matthew Southgate, as our appointed DPO, oversees data protection compliance and ensures all data handling practices adhere to legal standards.”
  • DPO Contact Details:
    “You can reach Matthew Southgate via email at [email protected] or by completing our contact form.”

Data Breach Policy

Title: Data Breach Policy
Content:

  • Breach Notification:
    “In the unlikely event of a data breach, we will notify affected parties promptly and inform the ICO as required by law.”
  • ICO Reporting:
    “We commit to reporting data breaches to the ICO within 72 hours if personal data is at risk.”